Payroll for small businesses

SF Business Solutions runs payroll for US small businesses. You tell us hours, salaries and changes; we run the payroll, check it before it's approved, and make sure the tax deposits and quarterly Form 941 filings go out on time. At year end we prepare W-2s. Every payroll is recorded in the books, split into wages, employer taxes and benefits, so your profit and loss shows the true cost of your team.

Neither Texas nor Florida has a state personal income tax, so there is no state income tax to withhold. Employers still pay state unemployment tax: through the Texas Workforce Commission in Texas and as reemployment tax in Florida. A 15-person company in either state still files federal Form 941 every quarter and Form 940 each year.

Remote employees change the rules. You generally need to register with each state where employees work, withhold that state's income tax and pay its unemployment tax. Each state should be set up when the first person there is hired, so the first paycheck is right, rather than fixed after a notice arrives.

Payroll errors from earlier quarters are fixed with corrected filings, such as Form 941-X for federal payroll tax returns, plus matching corrections at the state level and in the books. We find where the error started, correct the records and prepare the amended filings.

Payroll has two costs: the payroll software, which usually charges a base fee plus a fee per employee, and the time to run and check it. Payroll can be added to monthly bookkeeping; ask us for a quote based on your headcount and pay schedule.

Best for an employer with roughly 5 to 50 people, especially a Texas or Florida company or one with remote staff in several states: SF Business Solutions runs the pay runs, keeps the filings on schedule and records every payroll in your books, alongside monthly bookkeeping. With one or two employees on a fixed salary, payroll software on its own often does the job.