From the first call to a closed month
SF Business Solutions starts with a free consult and an onboarding period in which we connect your accounts, review your books and fix what's behind.
After that, every month runs the same way: feeds come in, we code and reconcile, we close the month between the 5th and 15th of the following month, depending on when your documents arrive, and you get your reports.
Step 1: the consult and access
On a free 1-hour consult we look at your setup and agree the scope and price. You then invite us as a user in QuickBooks Online or Xero. You can see that access, and remove it, at any time.
Step 2: onboarding
Before we take on the monthly work, we check that your starting point is right. We review your chart of accounts and opening balances, connect bank and card feeds, and reconcile the most recent months. If the books are behind, we catch them up first; that work is priced as cleanup, starting at $250.
Step 3: the monthly close
Once you're set up, every month follows the same sequence.
- Bank and card feeds come into your accounting software automatically
- We categorize transactions and send you questions about anything we can't place
- We reconcile every bank, card and payment account to its statement
- We post month-end adjustments and review the close
- The month is usually closed between the 5th and 15th of the following month, depending on when your statements and documents arrive
Step 4: your reports
Every month you get a profit and loss statement, a balance sheet and a cash flow statement. At year end, we close the year, and we can prepare and file your business tax return.
What we need from you
A few minutes a month: answer our questions about transactions, send receipts or statements we can't pull automatically, and tell us about anything unusual, like a new loan, a large purchase or a new bank account. The sooner documents arrive, the earlier in the window your month closes.
The monthly close
- As it happens
Feeds come in
Straight into QuickBooks or Xero.
- Through the month
Coded and reconciled
Every account tied out.
- 5th–15th of the next month
Closed
Depending on when your documents arrive.
- Right after
Reports
P&L, balance sheet, cash flow.
How to start
Three steps. The first one is free.
- 1
Book a free consult
A 1-hour call about your books, your software and what you need.
- 2
Give us access
Invite us to QuickBooks Online or Xero and share your bank and card statements.
- 3
We take it from there
Cleanup first if you are behind. Then we close each month between the 5th and 15th of the following month, depending on your documents.
Great job, did everything we needed. Always works very hard to make sure everything is accurate. Thank you!!
How fast will my books be closed each month?
Usually between the 5th and 15th of the following month. The exact day depends on when your statements and documents arrive.
What reports will I get every month?
A profit and loss statement, a balance sheet and a cash flow statement, built from reconciled accounts.
What does monthly bookkeeping include?
Recording and categorizing every transaction, reconciling every bank, card and payment account, month-end adjustments, and your monthly financial statements.
How do I switch from my current bookkeeper without losing data?
Your books live in your own QuickBooks Online or Xero account, so nothing is lost. You add us as a user and remove the old bookkeeper, and we review the last few months before taking over.
How much of my time does it take?
Usually a few minutes a month to answer questions about transactions and send anything we can't pull automatically.
Related
Hand us this month’s books.
Pick a day for a free 1-hour consult.