Bookkeeping services in Austin, TX, for small businesses and startups

Austin clients tend to come to us at a turning point: a startup raising its first round and needing clean financials, a service business that has outgrown doing the books itself, or an owner who is behind and has a deadline. We take the books over, bring them up to date and keep them current.

You keep your own QuickBooks Online or Xero account and see everything we do in it. Our Texas business address is in Pflugerville, and our team is distributed across the US and internationally, so the work runs remotely for businesses across the United States.

• Monthly bookkeeping and bank and card reconciliation
• Cleanup and catch-up when the books are behind
• Payroll, 1099s and Texas sales tax filings
• Business tax returns prepared and filed

If you're raising money or reporting to investors, you need accrual-basis books and statements that tie out. We set up a chart of accounts that fits how you'll report, reconcile every account monthly and close each month between the 5th and the 15th of the following month, depending on when your documents arrive, so your profit and loss statement, balance sheet and cash flow statement are ready when your board or lender asks.

Texas has no personal or corporate income tax, but it does have a franchise tax. Most entities file an annual franchise tax report with the Texas Comptroller, due May 15, even when no tax is owed. Businesses selling taxable goods or services collect sales tax at the 6.25% state rate plus local rates of up to 2%. Employers file quarterly unemployment tax reports with the Texas Workforce Commission.

We record these correctly in your books so the filings match, and we prepare and file them as part of our tax and payroll work.

We quote monthly bookkeeping on your own numbers. Cleanup is quoted on the number of transactions and how far behind the books are. The monthly price depends mostly on your transaction volume, the number of bank and card accounts we reconcile, and whether you run payroll or hold inventory. Our pricing page has the full breakdown.

Best for a Texas LLC with staff in three states and a franchise tax report due May 15: SF Business Solutions keeps the books, runs the multi-state payroll and prepares and files the returns. We are not a CPA firm, so if an investor asks for an audit rather than reports, that is available through our CPA partner firms.

SF Business Solutions runs payroll for Austin small businesses: each pay run is checked before it is approved, federal payroll taxes and Texas Workforce Commission unemployment tax go out on schedule, and W-2s are prepared at year end. Texas has no state income tax to withhold, so the work is federal withholding, unemployment tax and setting new hires up right from the first paycheck.

Every payroll is recorded in your books, split into wages, employer taxes and benefits. If you already run payroll in Gusto, SF Business Solutions records each run and reconciles it to the bank.

Our team holds the QuickBooks Online Certified ProAdvisor and QuickBooks Online Advanced certifications, and the Xero Advisor and Xero Payroll certifications. We set up new files, migrate from QuickBooks Desktop to QuickBooks Online and repair files that no longer balance.