Thousands of invoices a month, reconciled on time
The client runs a business whose accounts payable load is measured in thousands of invoices a month.
SF Business Solutions codes and matches them, reconciles every account and closes the month between the 5th and 15th of the following month, depending on when documents arrive. Best for a business where the volume, not the difficulty, is what breaks the books.
The situation
Work like this does not fail because it is complicated. It fails because there is too much of it, and because one missed week turns into a backlog nobody has time to clear. Invoices arrive from dozens of suppliers, in different formats, on different terms.
The client needed the volume handled reliably every month, with payments ready to approve rather than chased at the last minute.
What we do each month
The tax return is prepared and filed by the same team, from the same books, so the year-end numbers and the filing agree.
- Bills entered and coded as they arrive, to the right account and the right period.
- Payment runs prepared for approval: the client approves, we never move money on our own.
- Supplier statements matched, so a missing invoice is found in the month it belongs to, not at year end.
- Every bank, card and loan account reconciled to its statement.
- The month closed 5th–15th of the following month, with a profit and loss, balance sheet and cash flow statement.
What changed
The books stopped depending on anyone at the client remembering to do them. The close arrives on a date they can plan around, and the payables list is current rather than reconstructed.
In their own words
“Syed and the team at SF Business Solutions are outstanding. They reconcile thousands of invoices and accounts payable for our business every month and are always incredibly organized and on time.”
Left as a public Google review. We rate 5.0 from 16 reviews.
How to start
Three steps. The first one is free.
- 1
Book a free consult
A 1-hour call about your books, your software and what you need.
- 2
Give us access
Invite us to QuickBooks Online or Xero and share your bank and card statements.
- 3
We take it from there
Cleanup first if you are behind. Then we close each month between the 5th and 15th of the following month, depending on your documents.
SF Business Solutions is very diligent and responsive. I can tell they are passionate about their work, which I particularly appreciate about them. My project was rather complex but they managed to get it done according to my needs.
Do you pay our suppliers?
We prepare the payment run and you approve it. We do not move money without your approval.
What does this cost?
Monthly bookkeeping starts at $250 a month. Accounts payable at this volume is quoted on your invoice count and the number of accounts.
Which software do you work in?
QuickBooks Online or Xero, in your own subscription, so the file stays yours.
When is the month closed?
Usually between the 5th and 15th of the following month, depending on when your documents arrive.
Can you do the tax return too?
Yes. We prepare and file the business return from the same books, so nothing has to be explained twice.
Related
Hand us this month’s books.
Pick a day for a free 1-hour consult.