Accounts payable and receivable for small businesses
SF Business Solutions runs accounts payable and receivable for US small businesses: we enter and schedule bills, prepare vendor payments for your approval, send invoices and follow up on overdue ones.
We also collect W-9s as vendors are added, so 1099s are ready in January.
Accounts payable: bills and vendors
Bills come to one inbox. We enter them against the right accounts and schedule them by due date. Before each payment run you get a list to approve.
Keeping payables current also keeps the books accurate: expenses land in the month they belong to, and you can see exactly what is due next week.
Accounts receivable: invoices and collections
We send invoices from QuickBooks Online or Xero as work is done or on a billing schedule, record payments as they arrive and send reminders when invoices pass their due date. A receivables aging report each month shows who owes you and for how long.
Collections stay polite and in your name. If a customer needs a call from the owner, the aging report tells you who.
W-9s and 1099s all year
The easiest time to get a W-9 is before you pay a vendor for the first time. We request one when a new vendor is added and track payments by payee through the year, so there is no scramble in January. Form 1099-NEC is due to recipients and the IRS by January 31.
What it costs
Accounts payable and receivable can be added to monthly bookkeeping. What you pay depends on how many bills and invoices you have each month, so ask us for a quote once you know your volume.
SF Business Solutions is the right fit for a business paying dozens to a few hundred bills a month and invoicing customers on terms, where a late payment or an unchased invoice costs more than the bookkeeping does. We are not the right fit if you want payments released without your sign-off: you approve every payment run.
SF Business Solutions is very diligent and responsive. I can tell they are passionate about their work, which I particularly appreciate about them. My project was rather complex but they managed to get it done according to my needs.
What is outsourced accounts payable?
Someone outside the business enters your bills, schedules them by due date and prepares payments, so nothing is paid late or twice.
Do you pay my bills for me?
We prepare the payments and you approve them before each payment run.
Can you chase overdue invoices?
Yes. We send reminders when invoices pass their due date and show you who still owes what in a monthly aging report.
How much does outsourced accounts payable cost?
It depends on how many bills you pay each month. It can be added to monthly bookkeeping, and we quote it once we know your volume.
Who can track vendor W-9s and 1099s all year?
We can. We request a W-9 when a vendor is added and track payments by payee, so 1099s are ready before the January 31 deadline.
Does managing payables and receivables cost extra?
It is quoted with your bookkeeping rather than as a separate bill, because the work rises with the number of bills and invoices rather than with your revenue. Monthly bookkeeping starts at $250 a month.
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