Bookkeeping for real estate investors, managers and agents
SF Business Solutions keeps books for real estate investors, property managers, agents and short-term rental hosts in QuickBooks Online or Xero, with income and expenses tracked by property and a separate set of books for each LLC.
Plans start at $250 a month.
Rental properties: every number by property
An investor needs to know what each property earns, not just the portfolio total. We track rent, repairs, mortgage interest, property taxes, insurance and management fees for each property using classes or tracking categories, and record security deposits as money you owe back, not income.
At year end we prepare and file your return, with income and expenses by property for Schedule E or the entity return.
Investors with several LLCs
Holding each property in its own LLC protects you, but only if the books stay separate. We keep a set of books for each entity, record money moved between them as loans or contributions on both sides, and reconcile every entity's accounts each month. You can still see the whole portfolio in one combined report.
- Separate books per LLC
- Transfers between entities recorded on both sides
- Combined portfolio reporting
Property management companies
Property managers hold owners' rent and tenants' deposits in trust, and most states have rules about how those accounts are kept and reconciled. We keep the operating books of the management company and reconcile the trust accounts against owner and tenant ledgers. A three-way reconciliation ties the bank statement, the trust ledger and the owner and tenant balances together; we can discuss your state's rules on a consult.
Agents and short-term rental hosts
Real estate agents mostly need commission income recorded against their 1099-NEC forms, business expenses and mileage tracked, and quarterly estimated taxes calculated. Short-term rental hosts need platform payouts from Airbnb or Vrbo split into rent, cleaning fees, platform fees and any occupancy taxes, which the platforms collect in many places but not all.
How to start
Three steps. The first one is free.
- 1
Book a free consult
A 1-hour call about your books, your software and what you need.
- 2
Give us access
Invite us to QuickBooks Online or Xero and share your bank and card statements.
- 3
We take it from there
Cleanup first if you are behind. Then we close each month between the 5th and 15th of the following month, depending on your documents.
Great to work with! Always available & gets things done quickly. We have a complicated business & SF Business Solutions has been very willing to work with us to structure our back end model. 10/10 recommend!
Who can do bookkeeping for my rental properties?
We can. We track rent and every expense by property, and at year end we prepare and file your return from those numbers.
Can you do books for a real estate investor with several LLCs?
Yes. We keep separate books for each LLC, record transfers between them properly and reconcile each one monthly.
Do you work with property management companies?
Yes. We keep the company's operating books and reconcile trust accounts against owner and tenant ledgers.
What bookkeeping does a real estate agent need?
Commission income matched to your 1099s, business expenses and mileage tracked, and quarterly estimated taxes calculated. Our monthly service covers that.
Do you do bookkeeping for Airbnb hosts?
Yes. We split each payout into rent, cleaning fees, platform fees and taxes, and track results by property.
Related
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