Bookkeeping for e-commerce sellers

The deposit in your bank is not your revenue. A Shopify or Amazon payout is sales minus platform fees, refunds, advertising and sometimes taxes, all netted into one number. Booking the deposit as income understates revenue, hides your fees and makes your margins meaningless.

We record each payout from the platform's own reports, so gross sales, fees, refunds, shipping and sales tax each land in the right account and the deposit still ties to the bank.

For Shopify we reconcile payouts, Shopify Payments fees and any other gateways such as PayPal or Stripe. For Amazon we work from settlement reports, which cover roughly two-week periods and include FBA fees, storage fees, reimbursements and advertising. Sellers on both get one set of books with each channel reported separately.

• Payouts split into sales, fees, refunds and taxes
• Settlement reports reconciled to bank deposits
• Channel-level profit: Shopify, Amazon and wholesale separately

Your gross margin is only as good as your cost of goods sold. We track inventory purchases, including freight and duties where they belong in landed cost, and record cost of goods sold each month from your inventory counts or your inventory app's reports. Your books then show what you actually made on what you sold.

Since 2018, states can require online sellers to collect sales tax once sales into the state pass a threshold. Marketplaces like Amazon collect and remit on marketplace sales in most states, but sales through your own store are your responsibility. We record sales tax collected by state, reconcile the liability accounts and produce the reports you need to file. If you also want help with the filings themselves, we can talk it through in a consultation.

Best for a seller running two channels at once, Shopify and Amazon, carrying inventory and collecting tax in several states: SF Business Solutions reconciles every payout, tracks landed cost and cost of goods sold, and prepares and files the return. We are not a CPA firm, so an audited statement for a lender comes through our CPA partner firms.