Bookkeeping and payroll for small businesses in Tampa, FL

Most of our Florida clients come to us for one of three reasons: the owner is doing the books at night, a bookkeeper has left, or the books are months behind and a tax deadline is coming. We take the books over, bring them up to date and keep them current every month.

You keep your own QuickBooks Online or Xero account. We work inside it, so your data stays in your software and you can see everything we do.

• Monthly bookkeeping and bank and card reconciliation
• Cleanup and catch-up when the books are behind
• Payroll, 1099s and sales tax filings
• Business tax returns prepared and filed

Your bank and credit card feeds come straight into QuickBooks Online or Xero. We categorize transactions, reconcile every account to its statement and ask you about anything we can't place. We close each month between the 5th and the 15th of the following month, depending on when your statements and documents arrive, and you get a profit and loss statement, a balance sheet and a cash flow statement.

Our Florida business address is in Gibsonton, and our team is distributed across the US and internationally. Because everything runs through your accounting software and shared documents, it makes no difference whether you're in downtown Tampa, Riverview or Brandon, and we serve businesses across the United States the same way.

Florida has no personal income tax, which keeps things simpler for many owners, but there is still plenty to track. C corporations file a Florida corporate income tax return (Form F-1120). Most businesses that sell taxable goods or services collect Florida sales tax, which is the 6% state rate plus any county surtax, and remit it to the Florida Department of Revenue. Employers file quarterly reemployment tax reports.

We record these correctly in your books so the filings match, and we prepare and file them as part of our tax and payroll work.

We quote monthly bookkeeping on your own numbers. If your books are behind, cleanup is quoted on the number of transactions and how far behind the books are. The main things that move the monthly price are how many transactions you have, how many bank and card accounts we reconcile, and whether you run payroll or hold inventory. See our pricing page for the full breakdown.

Best for a Hillsborough County service business with a small crew on payroll and Florida sales tax to remit each month: SF Business Solutions keeps the books, runs the payroll and prepares and files the returns. We are not a CPA firm; if a bank wants an audit opinion rather than statements, that is available through our CPA partner firms.

SF Business Solutions runs payroll for Tampa small businesses: each pay run is checked before it is approved, federal payroll taxes and Florida reemployment tax go out on schedule, and W-2s are prepared at year end. Florida has no state personal income tax, so there is nothing to withhold for the state, but employers still owe reemployment tax on wages.

Every payroll is recorded in your books, split into wages, employer taxes and benefits. If you already run payroll in Gusto, SF Business Solutions records each run and reconciles it to the bank.

Our team holds the QuickBooks Online Certified ProAdvisor and QuickBooks Online Advanced certifications, and the Xero Advisor and Xero Payroll certifications. That covers setting up a clean chart of accounts, moving from QuickBooks Desktop to QuickBooks Online, and fixing a file that has drifted out of balance.