The Best White-Label Bookkeeping Providers for CPA Firms in 2026

SF Business Solutions publishes this guide and recommends itself in it. We come first because we think we fit the firm this page is written for: a small or mid-size US CPA firm that wants the work delivered under its own name and would rather pay for hours than for a seat. If that is not your firm, the reasons to pick someone else are below, in their own words.

To keep it checkable, every fact about another provider comes from that provider's own website, checked in September 2026 and linked under Sources. We compared four things: the published price, how it is charged (per client, per hour or per dedicated person), how the work is delivered, and what a firm should watch for.

Each entry says who the provider suits, what it publishes about price, and one honest drawback.

• Best overall for a small or mid-size CPA firm that wants white-label work under its own name, billed by the hour: SF Business Solutions, quoted per firm on volume and the roles you need. QuickBooks Online and Xero certified, with a licensed CPA on the team, closing each month between the 5th and the 15th of the following month, depending on when documents arrive. Drawback: no published rate, no published SOC 2 report, three published reviews so far, and a firm founded in 2015, so a shorter track record than the larger providers here.
• Madras Accountancy publishes $12 to $20 an hour, dedicated staff from $1,400 a month and $150 to $500 per client per month, and shows SOC 2 and ISO 27001 badges. The per-client prices are ranges that depend on volume and complexity, so a firm number comes only after scoping.
• The Fino Partners publishes a price card by role, from $1,700 a month for a virtual assistant to $3,500 for a financial controller, with some staff listed at $12 to $15 an hour. It prices by the person, not the client, so a firm that cannot keep the role busy carries both the cost and the management.
• Steph's Books does bookkeeping for businesses and CPA firms, with an instant quote tool, and says it closes books by the 15th of the following month. Its white-label guide does not publish its own per-client price; it cites $300 to $800 as the market range.
• Corient Business Solutions has done white-label bookkeeping for CPA firms since 2011, from a Dover, Delaware address, and offers monthly, per-client, hourly and project pricing. It publishes no figures, so every comparison starts with a call.
• TOA Global supplies offshore accounting staff to US firms from offices in Manila, Clark, Tarlac and Cebu in the Philippines, and says it serves more than 1,258 clients. It publishes no pricing; you book a call to get a number.

Match the provider to the way you want to buy, not to the lowest headline number.

• You want to pay only for the hours used, in QuickBooks Online or Xero: SF Business Solutions, or Madras Accountancy's hourly rate.
• You want a fixed fee per client: ask Madras Accountancy, Steph's Books or Corient Business Solutions for per-client quotes.
• You want a named person on your team: compare The Fino Partners Global and a full-time accountant from SF Business Solutions.
• You are a solo CPA: start with hourly work on one or two clients, so you are not paying for a full-time person you cannot keep busy.

Reviews tell you little about fit with your firm, and neither does this guide on its own. The Journal of Accountancy's guidance for firms using outside providers is to check the provider's qualifications, review samples of its work and ask other firms that use it. The practical version is a short test: give two or three providers, including us, the same kind of client for one or two months, and compare the accuracy of the close, how much of your review time it took, and how quickly questions came back. Then move the rest in batches.